Purchasing Agent

Quick Facts

• Role: Purchasing Agent

Description

Implement procurement strategy and policies to obtain requested goods and services for a retail and food service procurement environment. Purchase and manage merchandise categories, supporting market planning, stock assortment, item selection, pricing, vendor negotiation, and delivery. Administer the purchase card program and manage purchasing documentation, procurement records, and BPA/BOA agreements in compliance with applicable acquisition regulations.

Responsibilities

• Establish and maintain Blanket Purchasing Agreements (BPAs) and Blanket Ordering Agreements (BOAs)
• Coordinate procurement activities with managers for administrative, retail, and food service departments
• Buy products, materials, parts, supplies, and equipment timely and cost-effectively while meeting quality and specification requirements
• Source technical items and manufactured-to-order items
• Research catalogs, brochures, correspondence, and other references to find vendors
• Confer with vendors to confirm price, availability, and delivery schedules
• Prepare and process purchasing documents to meet procedural and regulatory requirements
• Maintain manual or computerized procurement records (purchases, costs, delivery, quality/performance, inventories)
• Address defective/unacceptable goods or services with management and vendors and take corrective action
• Coordinate with Accounts Payable to ensure accurate and timely invoice payments
• Use procurement software/tools to track contract/BPA status and report regularly to managers
• Monitor contracts/BPAs and report performance, budgetary, or contractual deficiencies
• Assist in developing SOW, conduct market research, and produce cost estimates
• Prepare closeout paperwork as directed by the Contracting Officer
• Support Approved Business Partner/Approved Vendor/Preferred Vendor contract administration (vetting/access, insurance, W-9, sanitation inspection certificate as applicable, sales reports/commissions, and other contract-specific requirements)

Requirements

• Able to obtain and maintain a security clearance (requires at least 18 years of age)
• U.S. citizenship required for Tier 3 positions
• Male born after Dec 31, 1959 must be registered for Selective Service
• Employment eligibility verification in the U.S. required (E-Verify)
• Ability to understand and communicate in English
• Maintain privacy of official work information/data; uphold high ethical conduct
• Meet qualification requirement: 1 year of specialized experience in purchasing/procurement support in a professional office or retail environment (e.g., purchase card holder, contracting officer’s representative, purchasing, contracts)
• Experience working in Federal contracting (Associate’s degree in related field preferred)
• Currently hold a NAF contracting warrant or APF transferable warrant, or have required DoD certification to obtain such a warrant / be qualified as a DoD Contracting Officer Representative

Benefits

• Medical, Dental, Life, Long Term Disability Insurance
• Health Savings Account (HSA); Flexible Spending Account (FSA)
• Automatic Retirement Enrollment; 401(k) and Roth 401(k); 401(k) loan options
• Paid vacation and sick leave accrual