Microsoft 365 Digital Environment Coordinator

Quick Facts

• Role: Microsoft 365 Digital Environment Coordinator

• Workload: Part-time 0.5 FTE (~20 hours/week)

• Modality: Flexible hours; remote work possible

Description

You will take over responsibility for the organization’s digital environment—tools, licenses, accounts, access, devices, and external suppliers. You will manage collaboration with an external IT administrator and complete key actions from a digital audit, including independent Microsoft 365 backup, security configuration (MFA, encryption, device management), and a role-based SharePoint permission structure. You will also set up and maintain simple onboarding/offboarding procedures, support secure AI usage, and contribute to automating parts of the grant process using Microsoft 365.

Responsibilities

• Maintain oversight of the full digital environment (tools, licenses, accounts, access, devices, and vendors)

• Coordinate work with an external IT administrator (assign tasks, review work, and monitor costs)

• Implement audit outcomes: independent backup for Microsoft 365; complete security settings; reorganize SharePoint and permissions by roles

• Define and maintain onboarding/offboarding procedures, password management, and safe AI usage

• Help simplify the grant process by reducing manual data retyping and using Microsoft 365 automation

• Prepare leadership materials for decisions and support colleagues through changes clearly and calmly

Requirements

• Hands-on experience with Microsoft 365 administration (users, licenses, groups, SharePoint, and its permissions)

• Experience collaborating with an external IT provider or managing IT projects

• Independence, systematic working style, and willingness to drive tasks to completion

• Ability to explain technical topics to non-technical people

• Careful documentation so the team has visibility

Benefits

• Part-time role (0.5), ~20 hours/week, flexible schedule, and option to work from home

• Clear mandate, leadership support, and a ready plan to build on

• Meaningful work in an open, supportive team