Sr. Administrative Assistant

🏢 Summary: Executive communications role focused on developing speeches, briefing materials, messaging, and reports for senior leadership while supporting strategic communications and stakeholder engagement. The position requires strong writing, research, and communication strategy experience, along with proficiency in AP style and Microsoft Office tools. 🗂️ Requirements: 5+ years of executive communications experience, Bachelor's degree in journalism, English, communications, or related field, Speech writing and content development experience, Strong written and verbal communication skills, Ability to develop communication strategies, Ability to manage multiple projects and meet deadlines, Proficiency in Microsoft Office, Proficiency in AP style writing, Ability to handle confidential information 📃 Skills: Microsoft, Outlook, Word, Excel, PowerPoint, AP 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview In this role, you will report to the Vice President of Communications and PR and are responsible for managing the creation of speeches, briefing documents, op-eds, and other content for ADF's CEO, President and Chief Counsel, and other senior leaders as needed; overseeing research and information gathering for reports for executive leadership, donors and key stakeholders, collaborating with the Vice President of Communications on messaging, statements, and other communications content. Key Responsibilities • Develop executive communications (speeches, briefing documents, op-eds, presentations, statements, etc.) primarily for the CEO, President and Chief Counsel. • Prepare and/or edit messaging documents for internal and external communications. • Develop periodic summaries and presentations for the Board of Directors. • Translate objectives, team performance, and organizational vision into stories and messages that relate to specific audiences. • Oversee and coordinate research and information-gathering related to ADF cases and Legal and Communications team performance for reports for executive leadership, donors, and key stakeholders, and for speeches and remarks delivered by the CEO, President and Chief Counsel. • Maintain a database of material for use in speeches and op-eds. • Develop and maintain a library system cataloging speeches, presentations, and media appearances delivered by the CEO, President and General Counsel, and other spokespeople. Minimum Qualifications • 5+ years of executive communications experience, including speech writing and content development. • Bachelor's degree in journalism, English, communications, or similar academic discipline. • Highly effective written and verbal communication skills, including the ability to compose consistently accurate and compelling commentary and other communication materials under tight deadlines. • Strong strategic thinking skills regarding the development of communication strategies. • Ability to prioritize a variety of projects and following all projects through to completion on time. • Proficient in Microsoft Office software, including Outlook, Word, Excel, and PowerPoint. • Proficient in Associated Press style writing. • Reliable, dependable, and trustworthy with confidential information. Preferred Qualifications • Knowledge of constitutional law and legal terminology. • Knowledge of government (executive, legislative agency), from the local to federal levels. • Knowledge of ideological, cultural, and legal trends; familiarity with relevant thought leaders and organizations. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year. This salary range is reflective of a position based in Lansdowne, VA. This range is a good-faith estimate, and the actual salary may vary based on the candidate's experience, skills, qualifications, and office location. Virginia Salary Range $107,000—$157,700 USD

🏢 Summary: This role combines Accounts Payable and Payroll responsibilities, ensuring timely vendor payments, accurate bi-weekly payroll processing, and compliance with financial and tax regulations. The position also supports financial reporting, month-end and year-end accounting activities, and assists leadership with budget and reporting needs. It requires strong accounting experience and proficiency in financial systems and Microsoft Office tools. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business or related field or 4 years equivalent experience, 3+ years of experience in accounting, accounts payable, payroll, or related field, Proficiency in Microsoft Office, especially Excel and Outlook, Experience processing payroll and managing payroll tax compliance, Experience handling accounts payable and vendor management, Ability to maintain confidentiality, Strong organizational and problem-solving skills 📃 Skills: Accounting, AccountsPayable, Payroll, Excel, Outlook, Concur, FinancialReporting, TaxCompliance, JournalEntries, EnterpriseSystems 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview In this role, you will report to the Payroll and Budget Manager. Your primary functions will be to process accounts payable, ensuring timely vendor and team member disbursements, and to serve as the backup Payroll Specialist, supporting all aspects of payroll processing and compliance. Additionally, you will assist with financial reporting and other finance-related tasks to support the team's goals and objectives. Key Responsibilities Accounts Payable Responsibilities: • Provide excellent service to team members and internal stakeholders. • Receive, process, and respond to inquiries related to invoices and payment requests from domestic and international vendors. • Review invoices for accurate coding, completeness, and proper authorization; research and resolve discrepancies and issues. • Process payments, including checks and electronic fund transfers. • Properly set up and maintain vendor records within the Accounts Payable system. • Ensure compliance with document retention and other organization-wide policies. • Support the corporate credit card program by coding expense reports, ensuring policy compliance, assisting cardholders with documentation, and performing ongoing account maintenance. Payroll Responsibilities: • Prepare bi-weekly payroll, including system workflow management, administration of time and attendance entries, and compilation and verification of payroll adjustments. • Prepare regular monthly payroll journal entries, bank account entries, and adjust journal entries as needed. • Ensure proper taxation of employer-paid benefits, as well as compliance with state withholding, unemployment, and disability insurance. • Review vendor-prepared quarterly and annual payroll tax returns. • Assist with accurate and timely W2 and year-end payroll reporting. • Respond to Team Member and HR payroll-related questions. Reporting and Accounting Responsibilities: • Support the Vice President of Finance in preparing monthly and quarterly financial reports for executive leaders. • Support the month-end and year-end accounting cycle as needed. • Assist in maintaining an understanding of internal accounting operations and systems to support Team Leaders in identifying and resolving budget variances. • Assist with various accounting and finance functions as needed. Minimum Qualifications Bachelor's degree in Accounting, Finance, Business, or related field, or 4 years of equivalent work experience in lieu of a degree. 3+ years of experience in accounting, accounts payable, payroll, office administration, or related field. Proficient in Microsoft Office suite, particularly Excel and Outlook. Strong organizational, time management, and problem-solving skills. Excellent communication and interpersonal skills. Ability to multi-task with strong attention to detail. Ability to maintain a high level of confidentiality. Preferred Qualifications Experience with Concur or other expense reporting platforms. Experience with enterprise-level finance and/or payroll systems. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

🏢 Summary: This role combines Accounts Payable and backup Payroll Specialist responsibilities, ensuring timely vendor payments, accurate bi-weekly payroll processing, and compliance with tax and reporting requirements. The position also supports financial reporting, month-end and year-end accounting activities, and executive reporting. It requires strong accounting experience, attention to detail, and proficiency with financial systems and Excel. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business or related field, or 4 years equivalent experience, 3+ years of experience in accounting, accounts payable, payroll, office administration or related field, Proficiency in Microsoft Office, especially Excel and Outlook, Experience processing payroll and accounts payable transactions, Knowledge of payroll tax compliance and state withholding requirements, Ability to prepare journal entries and support financial reporting, Ability to maintain confidentiality, Strong organizational and multitasking skills 📃 Skills: Accounting, AccountsPayable, Payroll, Excel, Outlook, Concur, ERP, FinancialReporting, JournalEntries, TaxCompliance 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview In this role, you will report to the Payroll and Budget Manager. Your primary functions will be to process accounts payable, ensuring timely vendor and team member disbursements, and to serve as the backup Payroll Specialist, supporting all aspects of payroll processing and compliance. Additionally, you will assist with financial reporting and other finance-related tasks to support the team's goals and objectives. Key Responsibilities Accounts Payable Responsibilities: • Provide excellent service to team members and internal stakeholders. • Receive, process, and respond to inquiries related to invoices and payment requests from domestic and international vendors. • Review invoices for accurate coding, completeness, and proper authorization; research and resolve discrepancies and issues. • Process payments, including checks and electronic fund transfers. • Properly set up and maintain vendor records within the Accounts Payable system. • Ensure compliance with document retention and other organization-wide policies. • Support the corporate credit card program by coding expense reports, ensuring policy compliance, assisting cardholders with documentation, and performing ongoing account maintenance. Payroll Responsibilities: • Prepare bi-weekly payroll, including system workflow management, administration of time and attendance entries, and compilation and verification of payroll adjustments. • Prepare regular monthly payroll journal entries, bank account entries, and adjust journal entries as needed. • Ensure proper taxation of employer-paid benefits, as well as compliance with state withholding, unemployment, and disability insurance. • Review vendor-prepared quarterly and annual payroll tax returns. • Assist with accurate and timely W2 and year-end payroll reporting. • Respond to Team Member and HR payroll-related questions. Reporting and Accounting Responsibilities: • Support the Vice President of Finance in preparing monthly and quarterly financial reports for executive leaders. • Support the month-end and year-end accounting cycle as needed. • Assist in maintaining an understanding of internal accounting operations and systems to support Team Leaders in identifying and resolving budget variances. • Assist with various accounting and finance functions as needed. Minimum Qualifications Bachelor's degree in Accounting, Finance, Business, or related field, or 4 years of equivalent work experience in lieu of a degree. 3+ years of experience in accounting, accounts payable, payroll, office administration, or related field. Proficient in Microsoft Office suite, particularly Excel and Outlook. Strong organizational, time management, and problem-solving skills. Excellent communication and interpersonal skills. Ability to multi-task with strong attention to detail. Ability to maintain a high level of confidentiality. Preferred Qualifications Experience with Concur or other expense reporting platforms. Experience with enterprise-level finance and/or payroll systems. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

🏢 Summary: Full-time Legal Executive Assistant role supporting the Chief Estate Accountant and Estate Administration team within a Private Wealth practice serving ultra-high-net-worth clients. The position focuses on estate and fiduciary administration, tax return preparation support, document management, billing, and executive-level coordination. This hybrid role requires strong experience in estate planning operations, tax documentation, and advanced Microsoft Office proficiency. 🗂️ Requirements: Minimum 5 years of executive support experience, Experience in professional services, accounting, or estate planning, Working knowledge of estate and trust taxation concepts, Familiarity with Forms 706, 1041, and 709, Experience supporting C-suite or senior professionals, Experience working with high-net-worth clients, Advanced proficiency in Microsoft Office Suite, Ability to manage confidential information, Strong organizational and deadline management skills 📃 Skills: Microsoft, Outlook, Word, Excel, PowerPoint, Form706, Form1041, Form709, E-Verify, AI 🏢 Description: The Opportunity We're looking for an experienced Legal Executive Assistant to provide exceptional support to our Chief Estate Accountant and the Estate Administration team in our Private Wealth practice. This role is central to ensuring seamless operations and outstanding client service within the practice, which services Ultra High Net Worth individuals and families. What You'll Do: Prepare and revise estate planning documents with precision and attention to detail Manage complex calendars, schedule appointments, and coordinate travel arrangements Oversee all aspects of new client intake and implementation Maintain document retention systems, including vault documents and digital filing Handle billing processes and client distributions Support time tracking Build and maintain strong relationships with clients, demonstrating professionalism and discretion Manage communications with internal and external stakeholders Estate & Fiduciary Administration Support: Assist with the preparation and organization of estate tax returns (Form 706), fiduciary income tax returns (Form 1041), and gift tax returns (Form 709) Maintain detailed filing systems for estate and trust documentation, ensuring compliance with retention requirements Track critical deadlines for tax filings, court accountings, and fiduciary reporting obligations Coordinate the collection and organization of financial data, asset valuations, and supporting documentation from clients and third parties Other ad-hoc work as required What We're Looking For: Minimum 5 years of executive support experience, preferably in professional services, accounting, or estate planning Working knowledge of estate and trust taxation concepts; familiarity with Forms 706, 1041, and 709 highly desirable Experience working with high-net-worth clientele Comfort with AI tools and emerging technology, with a willingness to adopt firm-approved platforms that enhance productivity, document drafting, and workflow efficiency Experience supporting C-suite executives or senior professionals in client-facing environments Exceptional organizational skills with proven ability to manage multiple priorities and deadlines Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Outstanding written and verbal communication skills Absolute discretion and ability to handle highly confidential information Benefits: Full-time employees are eligible for enrollment in Medical, Dental, and Vision insurance plans, as well as a 401(k)-retirement program. Sterlington uses E-Verify to confirm employees' work authorization.

🏢 Summary: Full-time Legal Executive Assistant role supporting the Chief Estate Accountant and Estate Administration team within a Private Wealth practice, focusing on estate planning, fiduciary administration, and high-net-worth client service. The position combines executive support, tax and estate documentation coordination, and client-facing responsibilities in a hybrid work model. It requires strong expertise in estate and trust processes, advanced administrative skills, and proficiency with modern technology tools. 🗂️ Requirements: Minimum 5 years executive support experience in professional services, accounting, or estate planning, Working knowledge of estate and trust taxation concepts, Familiarity with Forms 706, 1041, and 709, Experience supporting C-suite executives or senior professionals, Experience working with high-net-worth clientele, Advanced proficiency in Microsoft Office Suite, Ability to manage confidential information with discretion, Ability to track deadlines for tax filings and fiduciary reporting 📃 Skills: Microsoft, Outlook, Word, Excel, PowerPoint, Form706, Form1041, Form709, E-Verify, AI 🏢 Description: Practice Group: Private Wealth Work type: Hybrid. This role offers flexibility to work remotely two days per week, with three days in the office to support the team members you work closely with. Compensation: Competitive and aligned with experience. The Opportunity We're looking for an experienced Legal Executive Assistant to provide exceptional support to our Chief Estate Accountant and the Estate Administration team in our Private Wealth practice. This role is central to ensuring seamless operations and outstanding client service within the practice, which services Ultra High Net Worth individuals and families. Our Private Wealth group is led by attorneys who previously practiced at a nationally recognized Am Law 100 firm and are now expanding a highly personalized, client-focused platform within a growing firm environment. What You'll Do: Prepare and revise estate planning documents with precision and attention to detail Manage complex calendars, schedule appointments, and coordinate travel arrangements Oversee all aspects of new client intake and implementation Maintain document retention systems, including vault documents and digital filing Handle billing processes and client distributions Support time tracking Build and maintain strong relationships with clients, demonstrating professionalism and discretion Managing communications with internal and external stakeholders Estate & Fiduciary Administration Support: Assist with the preparation and organization of estate tax returns (Form 706), fiduciary income tax returns (Form 1041), and gift tax returns (Form 709) Maintain detailed filing systems for estate and trust documentation, ensuring compliance with retention requirements Track critical deadlines for tax filings, court accountings, and fiduciary reporting obligations Coordinate the collection and organization of financial data, asset valuations, and supporting documentation from clients and third parties Other ad-hoc work as required What We're Looking For: Minimum 5 years of executive support experience, preferably in professional services, accounting, or estate planning Working knowledge of estate and trust taxation concepts; familiarity with Forms 706, 1041, and 709 highly desirable Experience working with high-net-worth clientele Comfort with AI tools and emerging technology, with a willingness to adopt firm-approved platforms that enhance productivity, document drafting, and workflow efficiency Experience supporting C-suite executives or senior professionals in client-facing environments Exceptional organizational skills with proven ability to manage multiple priorities and deadlines Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Outstanding written and verbal communication skills Absolute discretion and ability to handle highly confidential information Full-time employees are eligible for enrollment in Medical, Dental, and Vision insurance plans, as well as a 401(k)-retirement program. Sterlington uses E-Verify to confirm employees' work authorization. At Sterlington, we believe that world-class talent has no boundaries. We are committed to fostering a diverse and inclusive environment where unique perspectives are valued and every individual has the opportunity to thrive. We encourage all qualified candidates to apply.