Finance and Payroll Administrator

🏢 Summary: This role combines Accounts Payable and backup Payroll Specialist responsibilities, ensuring timely vendor payments, accurate bi-weekly payroll processing, and compliance with tax and reporting requirements. The position also supports financial reporting, month-end and year-end accounting activities, and executive reporting. It requires strong accounting experience, attention to detail, and proficiency with financial systems and Excel. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business or related field, or 4 years equivalent experience, 3+ years of experience in accounting, accounts payable, payroll, office administration or related field, Proficiency in Microsoft Office, especially Excel and Outlook, Experience processing payroll and accounts payable transactions, Knowledge of payroll tax compliance and state withholding requirements, Ability to prepare journal entries and support financial reporting, Ability to maintain confidentiality, Strong organizational and multitasking skills 📃 Skills: Accounting, AccountsPayable, Payroll, Excel, Outlook, Concur, ERP, FinancialReporting, JournalEntries, TaxCompliance 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview In this role, you will report to the Payroll and Budget Manager. Your primary functions will be to process accounts payable, ensuring timely vendor and team member disbursements, and to serve as the backup Payroll Specialist, supporting all aspects of payroll processing and compliance. Additionally, you will assist with financial reporting and other finance-related tasks to support the team's goals and objectives. Key Responsibilities Accounts Payable Responsibilities: • Provide excellent service to team members and internal stakeholders. • Receive, process, and respond to inquiries related to invoices and payment requests from domestic and international vendors. • Review invoices for accurate coding, completeness, and proper authorization; research and resolve discrepancies and issues. • Process payments, including checks and electronic fund transfers. • Properly set up and maintain vendor records within the Accounts Payable system. • Ensure compliance with document retention and other organization-wide policies. • Support the corporate credit card program by coding expense reports, ensuring policy compliance, assisting cardholders with documentation, and performing ongoing account maintenance. Payroll Responsibilities: • Prepare bi-weekly payroll, including system workflow management, administration of time and attendance entries, and compilation and verification of payroll adjustments. • Prepare regular monthly payroll journal entries, bank account entries, and adjust journal entries as needed. • Ensure proper taxation of employer-paid benefits, as well as compliance with state withholding, unemployment, and disability insurance. • Review vendor-prepared quarterly and annual payroll tax returns. • Assist with accurate and timely W2 and year-end payroll reporting. • Respond to Team Member and HR payroll-related questions. Reporting and Accounting Responsibilities: • Support the Vice President of Finance in preparing monthly and quarterly financial reports for executive leaders. • Support the month-end and year-end accounting cycle as needed. • Assist in maintaining an understanding of internal accounting operations and systems to support Team Leaders in identifying and resolving budget variances. • Assist with various accounting and finance functions as needed. Minimum Qualifications Bachelor's degree in Accounting, Finance, Business, or related field, or 4 years of equivalent work experience in lieu of a degree. 3+ years of experience in accounting, accounts payable, payroll, office administration, or related field. Proficient in Microsoft Office suite, particularly Excel and Outlook. Strong organizational, time management, and problem-solving skills. Excellent communication and interpersonal skills. Ability to multi-task with strong attention to detail. Ability to maintain a high level of confidentiality. Preferred Qualifications Experience with Concur or other expense reporting platforms. Experience with enterprise-level finance and/or payroll systems. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

🏢 Summary: Executive communications role focused on developing speeches, briefing materials, messaging, and reports for senior leadership while supporting strategic communications and stakeholder engagement. The position requires strong writing, research, and communication strategy experience, along with proficiency in AP style and Microsoft Office tools. 🗂️ Requirements: 5+ years of executive communications experience, Bachelor's degree in journalism, English, communications, or related field, Speech writing and content development experience, Strong written and verbal communication skills, Ability to develop communication strategies, Ability to manage multiple projects and meet deadlines, Proficiency in Microsoft Office, Proficiency in AP style writing, Ability to handle confidential information 📃 Skills: Microsoft, Outlook, Word, Excel, PowerPoint, AP 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview In this role, you will report to the Vice President of Communications and PR and are responsible for managing the creation of speeches, briefing documents, op-eds, and other content for ADF's CEO, President and Chief Counsel, and other senior leaders as needed; overseeing research and information gathering for reports for executive leadership, donors and key stakeholders, collaborating with the Vice President of Communications on messaging, statements, and other communications content. Key Responsibilities • Develop executive communications (speeches, briefing documents, op-eds, presentations, statements, etc.) primarily for the CEO, President and Chief Counsel. • Prepare and/or edit messaging documents for internal and external communications. • Develop periodic summaries and presentations for the Board of Directors. • Translate objectives, team performance, and organizational vision into stories and messages that relate to specific audiences. • Oversee and coordinate research and information-gathering related to ADF cases and Legal and Communications team performance for reports for executive leadership, donors, and key stakeholders, and for speeches and remarks delivered by the CEO, President and Chief Counsel. • Maintain a database of material for use in speeches and op-eds. • Develop and maintain a library system cataloging speeches, presentations, and media appearances delivered by the CEO, President and General Counsel, and other spokespeople. Minimum Qualifications • 5+ years of executive communications experience, including speech writing and content development. • Bachelor's degree in journalism, English, communications, or similar academic discipline. • Highly effective written and verbal communication skills, including the ability to compose consistently accurate and compelling commentary and other communication materials under tight deadlines. • Strong strategic thinking skills regarding the development of communication strategies. • Ability to prioritize a variety of projects and following all projects through to completion on time. • Proficient in Microsoft Office software, including Outlook, Word, Excel, and PowerPoint. • Proficient in Associated Press style writing. • Reliable, dependable, and trustworthy with confidential information. Preferred Qualifications • Knowledge of constitutional law and legal terminology. • Knowledge of government (executive, legislative agency), from the local to federal levels. • Knowledge of ideological, cultural, and legal trends; familiarity with relevant thought leaders and organizations. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year. This salary range is reflective of a position based in Lansdowne, VA. This range is a good-faith estimate, and the actual salary may vary based on the candidate's experience, skills, qualifications, and office location. Virginia Salary Range $107,000—$157,700 USD

🏢 Summary: Senior Administrative Assistant role supporting the Vice President of the Blackstone Legal Fellowship through executive administration, program coordination, reporting, and cross-functional collaboration. The position involves managing schedules, travel, communications, accounting support, and confidential projects in a fast-paced environment. Based in Virginia with occasional travel, the role also supports operational and professional development initiatives. 🗂️ Requirements: Bachelor's degree in Business Administration, Communications, Political Science, or related field, 5+ years of senior-level administrative or executive assistance experience, Proficiency in Microsoft Word, Proficiency in Outlook, Proficiency in PowerPoint, Proficiency in Excel, Proficiency in Adobe Acrobat Pro, Ability to manage confidential information, Experience with data tracking and reporting, Experience coordinating programs or operational activities 📃 Skills: Word, Outlook, PowerPoint, Excel, Adobe, Accounting, Reporting, Scheduling 🏢 Description: Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you. Team Overview The Sr. Administrative Assistant serves as the strategic and operational partner to the Vice President of the Blackstone Legal Fellowship. In this high-impact role, you provide executive-level administrative leadership, manage complex judicial and professional development data, and coordinate cross-team initiatives that support Blackstone's long-term talent and judicial strategy. You will regularly engage with senior leaders, judges, Fellows, faculty, and external partners—requiring sound judgment, discretion, and professionalism. Success depends on anticipating needs, handling sensitive information, streamlining systems, and driving excellence in a fast-paced, mission-driven environment. This position is based in the ADF Virginia office with occasional travel to Blackstone events. Key Responsibilities Executive & Administrative Support - Provide executive-level administrative support to the VP, including calendar management, scheduling, and preparation of agendas, briefing documents, and follow-up materials. - Coordinate domestic and international travel, produce detailed itineraries, and manage expense submissions with accuracy and discretion. - Draft and coordinate routine communications related to the Blackstone team, including the weekly ADF newsletter, and manage the Blackstone Team Calendar. - Review monthly accounting reports to support budget preparation and program expense tracking; communicate and track corrections with the Accounting Team; review and approve the Blackstone Legal Fellowship Team's expense reports. - Assist the VP with Legal Review requests and coordinate recognition awards with Finance and HR as directed. Program Coordination & Cross-Team Collaboration - Coordinate meetings and working sessions related to Professional Development initiatives, ensuring clear agendas, timely materials, and effective follow-through. - Partner with internal departments including Finance, HR, Legal, and Communications to support program execution and operational alignment. Confidentiality, Strategic Partnership & Special Projects - Handle sensitive and confidential information with professionalism and discretion; anticipate executive needs and proactively recommend solutions aligned with the VP's priorities. - Lead and support special projects, research assignments, and cross-functional initiatives as directed by the VP. Minimum Qualifications - Bachelor's degree in Business Administration, Communications, Political Science, or a related field. - 5+ years of senior‑level administrative or executive assistance experience. - Proficient in Microsoft Word, Outlook, PowerPoint, and Excel for data tracking, reporting, and analysis, and Adobe Acrobat Pro. Preferred Qualifications - Prior experience supporting senior leadership. - Experience in data tracking, reporting, program coordination, or similar operational roles. Pay & Benefits At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year. This salary range is reflective of a position based in Lansdowne, VA. This range is a good-faith estimate, and the actual salary may vary based on the candidate's experience, skills, qualifications, and office location. Virginia Salary Range $50,791—$76,186 USD

🏢 Summary: Senior Accounts Payable Manager role leading and optimizing multi-entity, multi-state AP operations within a high-growth, acquisition-driven organization. The position oversees compliance, sales and use tax management, ERP initiatives, vendor governance, and acquisition integrations. This is a hands-on leadership role focused on process standardization, automation, and scalable financial operations. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business Administration, or related field, 8+ years of Accounts Payable experience, 3+ years in a leadership role, Experience in multi-entity and multi-state AP environments, Expertise in sales and use tax compliance and retail exemption management, Experience with vendor onboarding, credit applications, and vendor master maintenance, Experience leading ERP implementations or system conversions, Advanced knowledge of AP controls, invoice processing, and month-end close, Experience with ERP platforms (e.g., Ramp, Sage, SAP, Oracle, NetSuite, Microsoft Dynamics) 📃 Skills: AccountsPayable, ERP, SalesTax, UseTax, RetailExemption, InvoiceProcessing, VendorManagement, CreditApplications, MonthEndClose, Reconciliation, InternalControls, Automation, DataMigration, KPI, Reporting, SAP, Oracle, NetSuite, Sage, MicrosoftDynamics, Ramp 🏢 Description: Senior Accounts Payable Manager Co-Founder Roll-Up Environment | Multi-Entity | Multi-State | Sales Tax Expertise About the Opportunity We are seeking a highly motivated and hands-on Senior Accounts Payable Manager to lead and optimize the Accounts Payable function within a rapidly growing, co-founder based organization. This role is ideal for a proven AP leader who thrives in a fast-paced, acquisitive environment and has successfully managed the complexities that come with multi-entity operations, acquisitions, system integrations, and process standardization. This is a role for someone who likes rapid change, enjoys working with a variety of personalities across multiple business units, and isn't easily flustered with changing competing priorities. Location: Remote Reports To: Corporate Controller Key Responsibilities Accounts Payable Leadership - Lead and manage day-to-day Accounts Payable operations across multiple business entities and locations. - Develop, mentor, and manage AP staff while fostering accountability and continuous improvement. - Establish and maintain AP policies, procedures, best practices, and internal controls. - Ensure timely and accurate invoice processing, payment execution, vendor reconciliation, and month-end close support. - Own month-end cut-off and AP process flow, including applying payments and reconciling expense bank accounts. - Oversee invoice coding and credit card syncing. Board Support & Acquisition Integration - Support acquisition onboarding and integration activities. - Lead AP workstreams related to acquisitions and roll-ups. - Standardize AP processes across newly acquired entities while maintaining compliance. - Partner with leadership to implement process improvements and operational efficiencies. Multi-Entity & Multi-State Compliance - Manage AP operations across numerous legal entities and jurisdictions. - Ensure compliance with state-specific regulations and internal governance standards. - Oversee intercompany AP processes and reconciliations. Sales & Use Tax / Retail Exemption Management - Maintain expertise in multi-state sales and use tax requirements. - Manage vendor sales tax compliance and exemption certificate administration. - Ensure proper handling of retail exemption documentation and audit readiness. - Partner with Accounting to address sales tax audits and compliance matters. Vendor Management - Oversee vendor onboarding and vendor master file governance. - Review and approve credit applications and vendor documentation. - Maintain vendor relationships while ensuring adherence to company controls. - Improve vendor payment processes and dispute resolution. Systems & Process Improvement - Lead AP-related ERP implementations, upgrades, and integrations. - Participate in system conversions and data migration projects. - Identify automation opportunities and implement best practices. - Collaborate cross-functionally to streamline workflows and reporting. Financial Close & Reporting - Support month-end, quarter-end, and year-end close activities. - Ensure AP accruals, reconciliations, and reporting are accurate and timely. - Develop and monitor KPIs and dashboards related to AP performance. - Assist with internal and external audits. Qualifications Required - Bachelor's degree in Accounting, Finance, Business Administration, or related field. - 8+ years of progressive Accounts Payable experience, including 3+ years in leadership. - Experience in private equity-backed, acquisitive, or roll-up environments. - Strong experience managing AP across multiple legal entities and states. - Deep understanding of sales and use tax compliance and retail exemption management. - Experience with vendor onboarding, credit applications, and vendor master maintenance. - Proven success leading ERP implementations, system conversions, or AP automation initiatives. - Advanced knowledge of AP controls, invoice processing, payment platforms, and month-end close. - Experience with ERP platforms such as Ramp, Sage, SAP, Oracle, NetSuite, or Microsoft Dynamics. Preferred - Experience supporting growth organizations with multiple entities. - Experience with centralized accounts payable. - Experience with acquisition integrations and post-merger process harmonization. - Service, Construction, and/or HVAC industry support experience. Why Join Us? This opportunity allows you to play a critical leadership role in a high-growth, co-founder backed organization where your expertise in AP operations, acquisition integration, compliance, and process improvement will directly influence scalability and long-term success. You will work alongside senior leadership to build best-in-class financial operations and help shape the future of a rapidly expanding enterprise.

🏢 Summary: Remote Senior Accounts Payable Manager role leading multi-entity, multi-state AP operations in a fast-growing, acquisition-driven organization. The position focuses on optimizing processes, ensuring sales tax compliance, integrating acquired entities, and driving ERP and automation initiatives. This role partners with Finance and Operations leadership to build scalable, controlled, and standardized AP functions. 🗂️ Requirements: Bachelor's degree in Accounting, Finance, Business Administration, or related field, 8+ years Accounts Payable experience, 3+ years in Accounts Payable leadership role, Experience in private equity-backed, acquisitive, or roll-up environment, Experience managing AP across multiple legal entities and states, Strong knowledge of sales tax and use tax compliance, Experience with vendor onboarding and credit application review, Experience leading ERP implementations or AP automation initiatives, Advanced knowledge of AP controls, invoice processing, and month-end close, Experience with ERP systems (Ramp, Sage, SAP, Oracle, NetSuite, Microsoft Dynamics, or similar) 📃 Skills: ERP, Ramp, Sage, SAP, Oracle, NetSuite, Microsoft, Dynamics, SalesTax, UseTax, APAutomation, InvoiceProcessing, PaymentPlatforms, DataMigration, KPIs, Reconciliations 🏢 Description: Senior Accounts Payable Manager Co-Founder Roll-Up Environment | Multi-Entity | Multi-State | Sales Tax Expertise About the Opportunity We are seeking a highly motivated and hands-on Senior Accounts Payable Manager to lead and optimize the Accounts Payable function within a rapidly growing, co-founder based organization. This role is ideal for a proven AP leader who thrives in a fast-paced, acquisitive environment and has successfully managed the complexities that come with multi-entity operations, acquisitions, system integrations, and process standardization. This is a role for someone who likes rapid change, enjoys working with a variety of personalities across multiple business units, and that isn't easily flustered with changing competing priorities. Reports To: Corporate Controller Key Responsibilities Accounts Payable Leadership Lead and manage the day-to-day Accounts Payable operations across multiple business entities and locations. Develop, mentor, and manage AP staff while fostering a culture of accountability, continuous improvement, and customer service. Establish and maintain AP policies, procedures, best practices, and internal controls to support organizational growth. Ensure timely and accurate invoice processing, payment execution, vendor reconciliation, and month-end close support. This includes understanding the full AP spectrum from credit applications through vendor payment. Own month-end cut-off and accounts payable process flow, including applying payments within the accounts payable system and reconciling expense bank accounts. Oversee invoice coding and syncing credit cards. Board Support & Acquisition Integration Support a co-founder based growth strategy through acquisition onboarding and integration activities. Lead AP workstreams related to acquisitions, integrations, and business roll-ups. Standardize AP processes across newly acquired entities while maintaining compliance with local operational requirements. Partner with leadership teams to evaluate and implement process improvements and operational efficiencies. Multi-Entity & Multi-State Compliance Manage AP operations across numerous legal entities and jurisdictions. Ensure compliance with state-specific regulations, reporting requirements, and internal governance standards. Oversee intercompany AP processes and related account reconciliations. Sales & Use Tax / Retail Exemption Management Maintain expertise in multi-state sales and use tax requirements. Manage vendor sales tax compliance and exemption certificate administration. Ensure proper handling of retail exemption documentation and audit readiness. Partner with Accounting team to address sales tax questions, audits, and compliance matters. Vendor Management Oversee vendor onboarding, new vendor setup, and vendor master file governance. Review and approve credit applications, credit references, and vendor account establishment documentation. Maintain strong vendor relationships while ensuring adherence to company policies and controls. Drive improvements in vendor payment processes and dispute resolution. Systems & Process Improvement Lead AP-related ERP implementations, upgrades, integrations, and optimization initiatives. Participate in acquisition-related system conversions and data migration projects. Identify automation opportunities and implement best practices to improve efficiency and scalability. Collaborate with Finance, Operations, Procurement, and HR teams to streamline workflows and reporting. Financial Close & Reporting Support month-end, quarter-end, and year-end close activities. Ensure AP accruals, reconciliations, and reporting are completed accurately and timely. Develop and monitor KPIs, dashboards, and reporting metrics related to AP performance. Assist with internal and external audits. Qualifications Required Bachelor's degree in Accounting, Finance, Business Administration, or related field. 8+ years of progressive Accounts Payable experience, including 3+ years in a leadership role. Demonstrated experience in a private equity-backed, co-founder based, acquisitive, and/or roll-up environment. Strong experience managing AP across multiple legal entities and multiple states. Deep understanding of sales tax compliance, use tax requirements, and retail exemption certificate management. Experience reviewing and managing credit applications, vendor onboarding, and vendor master maintenance. Proven success leading ERP implementations, system conversions, or AP automation initiatives. Advanced knowledge of AP controls, invoice processing, payment platforms, and month-end close procedures. Strong analytical, organizational, and problem-solving skills. Ability to manage multiple priorities in a dynamic, high-growth environment. Experience with ERP platforms such as Ramp, Sage, SAP, Oracle, NetSuite, Microsoft Dynamics, or similar systems. Preferred Experience supporting growth organizations with multiple entities. Exposure to centralized accounts payable. Experience with acquisition integrations and post-merger process harmonization. Service, Construction, and/or HVAC Industry Support Experience Why Join Us? This is an opportunity to play a critical leadership role in a high-growth, co-founder backed organization where your expertise in AP operations, acquisition integration, compliance, and process improvement will directly influence the company's scalability and long-term success. You will work alongside senior leadership to build best-in-class financial operations while helping shape the future of a rapidly expanding enterprise. EEO Statement We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to legally protected status.

🏢 Summary: Staff Accountant role focused on accounts receivable, cash application, collections, billing support, and financial reconciliations, with opportunities to expand into general accounting, accounts payable, and revenue recognition. The position supports month-end close activities, journal entries, and process improvements while ensuring compliance with U.S. GAAP and company policies. Hybrid work is available for Philadelphia-based employees, with remote options in approved states. 🗂️ Requirements: Bachelor's degree in Accounting or Finance, 2-4 years of staff accounting experience, Experience maintaining audit-ready documentation, Proficiency in Microsoft Excel or Google Sheets, Knowledge of accounts receivable and reconciliations, Detail-oriented and analytical skills, Ability to support month-end, quarter-end, and year-end close activities 📃 Skills: Excel, GoogleSheets, NetSuite, Accounting, Finance, GAAP, Reconciliations, Billing, Collections, JournalEntries, AccountsReceivable, AccountsPayable, RevenueRecognition 🏢 Description: ROLE OVERVIEW The Staff Accountant is responsible for supporting the company's accounting operations by maintaining accurate financial records, preparing journal entries, performing account reconciliations, assisting with the monthly close process, and ensuring compliance with U.S. GAAP and company policies. Initially, this role will concentrate on accounts receivable, managing cash application, collections, and customer billing support, alongside associated reconciliations. As the position evolves, duties may broaden to encompass accounts payable help and revenue recognition support. KEY RESPONSIBILITIES - Support the accounting function with an initial emphasis on accounts receivable, collections, customer account management, cash application, and billing, while progressively taking on responsibilities in general accounting, accounts payable, revenue recognition, and cash reconciliations - Validate invoicing terms, tax treatment, customer invoicing requirements, resolve billing inquiries, and partner with customers and internal stakeholders to accelerate collections - Prepare and post monthly journal entries with appropriate supporting documentation - Develop and enhance policies and procedures that will improve the overall operation and effectiveness of the accounting function and organization - Assist with month-end, quarter-end and year-end close activities - Provide insight and suggestions for creating efficiencies in the close process QUALIFICATIONS Required - Bachelor's Degree with Accounting or Finance Concentration - 2-4 years of staff accounting experience - Experience maintaining audit-ready documentation - Highly proficient in Microsoft Excel and/or Google Sheets - Must be detail-oriented and analytical Preferred - Experience with Oracle NetSuite - High sense of urgency and ability to interact with multiple levels within the organization and work effectively in a team environment COMPENSATION - Base salary range: $80,000 - $100,000 plus annual bonus opportunity HIRING LOCATIONS Main office operates on a hybrid model with in-office work required three days a week for local employees in Philadelphia. Remote work is supported in approved hub locations and states. Hub Locations: - Philadelphia, Pennsylvania - Boston, Massachusetts - New York City, New York - Baltimore, Maryland - Washington, D.C. - Charlotte, North Carolina - Raleigh-Durham, North Carolina - Atlanta, Georgia - Chicago, Illinois Approved States for Remote Work: CT, DE, FL, GA, IL, IN, MA, MD, MI, NC, NJ, NY, OH, PA, TN, VA BENEFITS & PERKS - Competitive base salary and annual bonus opportunity - Health, dental, and vision coverage starting on day 1 - 401(k) plan and equity program - Hybrid work flexibility and remote workdays - Generous PTO and paid parental leave - Comprehensive onboarding and mentorship program - Professional development support with annual learning budget EQUAL OPPORTUNITY All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

🏢 Summary: Platform Operations Analyst role focused on maintaining the stability, availability, and performance of a global commerce and transaction processing platform. The position involves monitoring production systems, troubleshooting incidents, supporting real-time payment processing applications, and collaborating with infrastructure and development teams in a 24/7 operational environment. Candidates should have experience with monitoring tools, transaction processing systems, and web-based platform operations. 🗂️ Requirements: Bachelor's degree in Computer Science, Information Technology, Finance, or related field, 4+ years experience in platform operations, financial services technology, or transaction processing, Experience with web-based platform environments, Understanding of transaction processing and payment gateways, Experience supporting real-time transaction processing applications, Proficiency with application performance monitoring and log analysis tools, Experience troubleshooting infrastructure, database, and application layer dependencies, Knowledge of Microsoft SQL Server, Ability to analyze root causes and resolve complex technical issues, Experience with incident and problem management processes, Strong written and verbal communication skills, Availability for evening shifts, weekend rotation, and on-call support, Ability to pass background and credit checks 📃 Skills: Dynatrace, Splunk, SQL, SQLServer, APIs, Azure, RunDeck, DNS, HTTP, LoadBalancing, WebServers, Monitoring, Logging, Networking, AI 🏢 Description: The Platform Operations Team serves to ensure that production platforms and processes are healthy and performing to expected key indicators. As a Platform Operations Analyst you will be a member of a team that works together to ensure platform stability and availability. This position must be performed from a home office in Arizona or Nevada, with availability to work Monday–Friday from 5:00 PM to 1:00 AM ET and participate in rotating weekend coverage. Primary Job Responsibilities: - Work a standard Monday–Friday shift from 5:00 PM to 1:00 AM ET, while also participating in a rotating schedule that provides weekend coverage. - Participate in a shared on call rotation to support 24/7 platform availability, including periodic off hours and weekend coverage. - Maintain live services through measuring and monitoring availability, latency, and overall system health. - Collaborate with team members to quickly determine root cause of service degradation and identify indicators of potential issues. - Effectively communicate with third parties, partners, and internal teams regarding technical issues. - Suggest, edit, and write knowledge base articles. - Collaborate with infrastructure and development teams to improve system reliability. - Identify anomalies and escalate issues identified in application and system log files. - Obtain a deep understanding of the platform and custom application stack to help resolve issues. - Create new alerts to support production systems. - Troubleshoot and remediate failed scheduled jobs. - Document and refine internal policies and procedures. - Actively adopt and incorporate AI tools and emerging technologies into daily work practices. Required Skills and Experience: - Bachelor’s degree in Computer Science, Information Technology, Finance, or related field. - Preferably 4+ years of experience in financial services technology, transaction processing, or related environments. - Experience with web-based platform environments and dependencies between network, database, and application layers. - Strong understanding of transaction processing concepts, payment gateways, and related technologies. - Experience supporting real-time transaction processing applications. - Proficiency with Application Performance Monitoring platforms and log ingestion tools such as Dynatrace, Splunk, and SQL Sentry. - Experience with Microsoft SQL Server product stack. - Knowledge of API integration, data analysis, and reporting tools. - Ability to analyze complex issues and propose effective solutions. - Familiarity with risk management principles, fraud detection, and prevention. - Strong written and verbal communication skills. Nice to Haves: - Knowledge of networking protocols, DNS, HTTP, load balancing, and web servers. - Experience with Azure Cloud. - Experience with RunDeck Scheduling System. - Prior experience utilizing AI-powered tools and technologies. Benefits: - Medical, prescription, dental, and vision coverage. - Life insurance. - Retirement plans with company match. - Commission sharing plan. - Flexible hybrid working environment. - Parental leave and additional leave programs. - Professional growth and development opportunities. All positions require successful completion of a background check and credit check. Equal Opportunity Employer.

🏢 Summary: The Payroll Manager role is responsible for end-to-end payroll operations for a complex, multi-state healthcare workforce, ensuring accurate, compliant, and timely pay across clinical, corporate, and contractor populations. This position oversees payroll processing, tax compliance, audits, systems configuration, and cross-functional collaboration to support scalable growth. The role requires deep expertise in payroll operations, regulatory compliance, and payroll systems management. 🗂️ Requirements: 7+ years progressive payroll experience, Experience owning multi-state, multi-unit payroll, Experience supporting hourly, salaried, and contractor populations, Strong knowledge of payroll tax compliance, Knowledge of federal, state, and local wage-and-hour laws, Experience managing payroll audits and tax notices, Experience administering 401(k) and benefit-related deductions, Hands-on experience with payroll and timekeeping systems, Advanced Excel skills, Ability to work in central or east coast time zones 📃 Skills: Payroll, UKG, ADP, Workday, Excel, Tax, Compliance, 401k, Auditing, Timekeeping 🏢 Description: At Tend, how we pay our people is one of the most tangible ways we build trust. The Payroll Manager owns the end-to-end payroll experience for a complex, multi-state healthcare workforce that includes clinical teams, corporate employees, and contractors. This role blends deep payroll expertise with operational excellence and cross-functional partnership to ensure every team member is paid accurately, compliantly, and on time — while helping Tend scale responsibly as we grow. This position is hybrid if Nashville-based (Tuesdays and Wednesday in office) or remote if based outside of Nashville. Candidates must be based in central or east coast time zones. What You'll Do Payroll Operations & Processing Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams. Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures. Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments. Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments. Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments. Compliance, Tax & Regulatory Management Ensure compliance with federal, state, and local wage-and-hour laws, with particular attention to healthcare and state-specific requirements. Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors. Own year-end processes including W-2s, 1099s, and all required state and federal reporting. Audits, Controls & Financial Integrity Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity. Partner with Finance on payroll accruals, general ledger alignment, and labor reporting for clinical and corporate teams. Systems, Tools & Process Improvement Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured. Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience. Cross-Functional Partnership & Support Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions. Who You Are Tend Values Tend to Others: You deliver accurate, timely payroll outcomes that build trust with every team member and protect Tend's financial integrity. Embrace Our Differences: You respect the needs of a diverse, multi-state workforce and adapt payroll solutions to meet different roles, markets, and situations. Be Brave Enough to Lead: You raise risks, address errors, and push for better systems and controls — even when it's uncomfortable or complex. Savor the Ride: You bring calm, clarity, and positive energy to high-volume payroll cycles and help others feel supported through change. Rooted in Growth: You seek feedback, learn from mistakes, and continuously improve how you operate and lead. Role-Based Competencies Make It Right Every Time: You own payroll outcomes end-to-end and hold yourself and partners accountable for accuracy, compliance, and follow-through. Build Smart Systems: You design, document, and improve payroll processes that scale with Tend while reducing risk and manual effort. Make It Make Sense: You explain complex payroll and compliance topics in a clear, empathetic way that builds confidence and trust across the organization. What You Have 7+ years of progressive payroll experience, including ownership of multi-state, multi-unit payroll in healthcare or similarly complex environments. Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift-based scheduling and premium pay. Strong working knowledge of payroll tax compliance, wage-and-hour laws, and healthcare-specific pay practices. Hands-on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries. Experience administering 401(k) and other benefit-related payroll deductions in partnership with Total Rewards and Finance. Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms). Strong Excel and reporting skills for audits, reconciliations, and leadership reporting. A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast-paced, high-volume environments. A collaborative, service-oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams. What We Offer: We believe taking care of people starts with taking care of our own. Here's how we've got you covered at Tend: Health Comes First - We offer medical, dental, and vision insurance — plus a Dental Wellness Program to keep your smile as sharp as your skills. Plan for the Future - 401(k) plan to help you plan for your nest egg. Support, When You Need It - Life & AD&D insurance, health advocacy, legal support, and an Employee Assistance Program (EAP) — all designed to have your back when life gets real. ️ Smart Spending Options - We've got Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), and pre-tax transit/parking benefits to make your dollars go further. Time to Recharge - Enjoy generous Paid Time Off (PTO) and company holidays — because rest is productive. Bonus Eligible - Annual bonus based on company and individual performance Pay Range$95,000—$125,000 USDTend is an Equal Opportunity Employer. We're committed to fostering a workplace where everyone feels seen, heard, and supported. Tend does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, and termination. Legal and Compliance Notice: Tend complies with all applicable federal, state, and local laws governing nondiscrimination, equal employment opportunity, pay transparency, and other employment-related requirements. Where specific state disclosures or postings are required by law, we provide this information as part of our hiring process or upon request. Agency and recruiter notice: Tend does not accept unsolicited resumes or candidate submissions from staffing agencies or third-party recruiters. Any candidate submitted to Tend without a signed search agreement in place will not be considered a referred candidate, and Tend will not pay a fee for any resulting hire. If you're interested in partnering with our Talent team, please reach out to talent@hellotend.com before submitting candidates. Your privacy matters. To learn more about how we collect, use, and protect your information, please review our privacy policy here.

🏢 Summary: Hybrid or remote Payroll Manager role responsible for end-to-end, multi-state payroll operations for a complex healthcare workforce, ensuring accurate, compliant, and timely compensation across clinical and corporate teams. The position oversees payroll processing, tax compliance, audits, system configuration, and cross-functional collaboration to support scalable growth. Ideal for an experienced payroll professional with strong multi-state expertise and advanced payroll systems knowledge. 🗂️ Requirements: 7+ years progressive payroll experience, Multi-state, multi-unit payroll ownership, Healthcare or complex workforce payroll experience, Experience with hourly, salaried, contractor payroll, Knowledge of payroll tax compliance, Knowledge of federal and state wage laws, Experience with payroll audits and tax notices, Experience administering 401(k) deductions, Advanced payroll systems experience, Advanced Excel skills 📃 Skills: Payroll, UKG, ADP, Workday, Excel, Tax, Compliance, Auditing, Timekeeping, Reporting 🏢 Description: At Tend, how we pay our people is one of the most tangible ways we build trust. The Payroll Manager owns the end-to-end payroll experience for a complex, multi-state healthcare workforce that includes clinical teams, corporate employees, and contractors. This role blends deep payroll expertise with operational excellence and cross-functional partnership to ensure every team member is paid accurately, compliantly, and on time — while helping Tend scale responsibly as we grow. This position is hybrid if Nashville-based (Tuesdays and Wednesday in office) or remote if based outside of Nashville. Candidates must be based in central or east coast time zones. What You'll Do Payroll Operations & Processing Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams. Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures. Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments. Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments. Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments. Compliance, Tax & Regulatory Management Ensure compliance with federal, state, and local wage-and-hour laws, with particular attention to healthcare and state-specific requirements. Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors. Own year-end processes including W-2s, 1099s, and all required state and federal reporting. Audits, Controls & Financial Integrity Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity. Partner with Finance on payroll accruals, general ledger alignment, and labor reporting for clinical and corporate teams. Systems, Tools & Process Improvement Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured. Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience. Cross-Functional Partnership & Support Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions. Who You Are Tend Values Tend to Others: You deliver accurate, timely payroll outcomes that build trust with every team member and protect Tend's financial integrity. Embrace Our Differences: You respect the needs of a diverse, multi-state workforce and adapt payroll solutions to meet different roles, markets, and situations. Be Brave Enough to Lead: You raise risks, address errors, and push for better systems and controls — even when it's uncomfortable or complex. Savor the Ride: You bring calm, clarity, and positive energy to high-volume payroll cycles and help others feel supported through change. Rooted in Growth: You seek feedback, learn from mistakes, and continuously improve how you operate and lead. Role-Based Competencies Make It Right Every Time: You own payroll outcomes end-to-end and hold yourself and partners accountable for accuracy, compliance, and follow-through. Build Smart Systems: You design, document, and improve payroll processes that scale with Tend while reducing risk and manual effort. Make It Make Sense: You explain complex payroll and compliance topics in a clear, empathetic way that builds confidence and trust across the organization. What You Have 7+ years of progressive payroll experience, including ownership of multi-state, multi-unit payroll in healthcare or similarly complex environments. Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift-based scheduling and premium pay. Strong working knowledge of payroll tax compliance, wage-and-hour laws, and healthcare-specific pay practices. Hands-on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries. Experience administering 401(k) and other benefit-related payroll deductions in partnership with Total Rewards and Finance. Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms). Strong Excel and reporting skills for audits, reconciliations, and leadership reporting. A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast-paced, high-volume environments. A collaborative, service-oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams. What We Offer: We believe taking care of people starts with taking care of our own. Here's how we've got you covered at Tend: Health Comes First - We offer medical, dental, and vision insurance — plus a Dental Wellness Program to keep your smile as sharp as your skills. Plan for the Future - 401(k) plan to help you plan for your nest egg. Support, When You Need It - Life & AD&D insurance, health advocacy, legal support, and an Employee Assistance Program (EAP) — all designed to have your back when life gets real. ️ Smart Spending Options - We've got Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), and pre-tax transit/parking benefits to make your dollars go further. Time to Recharge - Enjoy generous Paid Time Off (PTO) and company holidays — because rest is productive. Bonus Eligible - Annual bonus based on company and individual performance Pay Range$95,000—$125,000 USDTend is an Equal Opportunity Employer. We're committed to fostering a workplace where everyone feels seen, heard, and supported. Tend does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, and termination. Legal and Compliance Notice: Tend complies with all applicable federal, state, and local laws governing nondiscrimination, equal employment opportunity, pay transparency, and other employment-related requirements. Where specific state disclosures or postings are required by law, we provide this information as part of our hiring process or upon request. Agency and recruiter notice: Tend does not accept unsolicited resumes or candidate submissions from staffing agencies or third-party recruiters. Any candidate submitted to Tend without a signed search agreement in place will not be considered a referred candidate, and Tend will not pay a fee for any resulting hire. If you're interested in partnering with our Talent team, please reach out to talent@hellotend.com before submitting candidates. Your privacy matters. To learn more about how we collect, use, and protect your information, please review our privacy policy here.

🏢 Summary: The Payroll Manager oversees end-to-end, bi-weekly payroll operations for a complex, multi-state healthcare workforce, ensuring accurate, compliant, and timely compensation across clinical, corporate, and contractor populations. This role manages payroll processing, tax compliance, audits, benefits deductions, and system configuration while partnering closely with Finance, Legal, and People teams. The position supports process improvement and scalable payroll systems in a high-volume, regulated environment. 🗂️ Requirements: 7+ years progressive payroll experience, Experience owning multi-state, multi-unit payroll, Healthcare or complex workforce payroll experience, Experience supporting hourly, salaried, and contractor populations, Knowledge of payroll tax compliance and wage-and-hour laws, Experience with payroll audits, tax notices, and garnishments, Experience administering 401(k) and payroll-related benefits deductions, Advanced experience with payroll and timekeeping systems, Strong Excel and reporting skills, Ability to work in central or east coast time zones 📃 Skills: Payroll, UKG, ADP, Workday, Excel, Tax, Compliance, Timekeeping, Auditing, Reporting, 401k, Garnishments, Reconciliation 🏢 Description: At Tend, how we pay our people is one of the most tangible ways we build trust. The Payroll Manager owns the end-to-end payroll experience for a complex, multi-state healthcare workforce that includes clinical teams, corporate employees, and contractors. This role blends deep payroll expertise with operational excellence and cross-functional partnership to ensure every team member is paid accurately, compliantly, and on time — while helping Tend scale responsibly as we grow. This position is hybrid if Nashville-based (Tuesdays and Wednesday in office) or remote if based outside of Nashville. Candidates must be based in central or east coast time zones. What You'll Do Payroll Operations & Processing Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams. Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures. Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments. Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments. Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments. Compliance, Tax & Regulatory Management Ensure compliance with federal, state, and local wage-and-hour laws, with particular attention to healthcare and state-specific requirements. Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors. Own year-end processes including W-2s, 1099s, and all required state and federal reporting. Audits, Controls & Financial Integrity Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity. Partner with Finance on payroll accruals, general ledger alignment, and labor reporting for clinical and corporate teams. Systems, Tools & Process Improvement Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured. Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience. Cross-Functional Partnership & Support Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions. Who You Are Tend Values Tend to Others: You deliver accurate, timely payroll outcomes that build trust with every team member and protect Tend's financial integrity. Embrace Our Differences: You respect the needs of a diverse, multi-state workforce and adapt payroll solutions to meet different roles, markets, and situations. Be Brave Enough to Lead: You raise risks, address errors, and push for better systems and controls — even when it's uncomfortable or complex. Savor the Ride: You bring calm, clarity, and positive energy to high-volume payroll cycles and help others feel supported through change. Rooted in Growth: You seek feedback, learn from mistakes, and continuously improve how you operate and lead. Role-Based Competencies Make It Right Every Time: You own payroll outcomes end-to-end and hold yourself and partners accountable for accuracy, compliance, and follow-through. Build Smart Systems: You design, document, and improve payroll processes that scale with Tend while reducing risk and manual effort. Make It Make Sense: You explain complex payroll and compliance topics in a clear, empathetic way that builds confidence and trust across the organization. What You Have 7+ years of progressive payroll experience, including ownership of multi-state, multi-unit payroll in healthcare or similarly complex environments. Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift-based scheduling and premium pay. Strong working knowledge of payroll tax compliance, wage-and-hour laws, and healthcare-specific pay practices. Hands-on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries. Experience administering 401(k) and other benefit-related payroll deductions in partnership with Total Rewards and Finance. Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms). Strong Excel and reporting skills for audits, reconciliations, and leadership reporting. A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast-paced, high-volume environments. A collaborative, service-oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams. What We Offer: We believe taking care of people starts with taking care of our own. Here's how we've got you covered at Tend: Health Comes First - We offer medical, dental, and vision insurance — plus a Dental Wellness Program to keep your smile as sharp as your skills. Plan for the Future - 401(k) plan to help you plan for your nest egg. Support, When You Need It - Life & AD&D insurance, health advocacy, legal support, and an Employee Assistance Program (EAP) — all designed to have your back when life gets real. ️ Smart Spending Options - We've got Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), and pre-tax transit/parking benefits to make your dollars go further. Time to Recharge - Enjoy generous Paid Time Off (PTO) and company holidays — because rest is productive. Bonus Eligible - Annual bonus based on company and individual performance Pay Range$95,000—$125,000 USDTend is an Equal Opportunity Employer. We're committed to fostering a workplace where everyone feels seen, heard, and supported. Tend does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, and termination. Legal and Compliance Notice: Tend complies with all applicable federal, state, and local laws governing nondiscrimination, equal employment opportunity, pay transparency, and other employment-related requirements. Where specific state disclosures or postings are required by law, we provide this information as part of our hiring process or upon request. Agency and recruiter notice: Tend does not accept unsolicited resumes or candidate submissions from staffing agencies or third-party recruiters. Any candidate submitted to Tend without a signed search agreement in place will not be considered a referred candidate, and Tend will not pay a fee for any resulting hire. If you're interested in partnering with our Talent team, please reach out to talent@hellotend.com before submitting candidates. Your privacy matters. To learn more about how we collect, use, and protect your information, please review our privacy policy here.