Human Resources Coordinator

SpaceXAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity.

We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company's mission. Leadership is given to those who show initiative and consistently deliver excellence.

Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills and be able to concisely and accurately share knowledge with teammates.

About the Role

As a Human Resources Coordinator, you will support a diverse employee population through the full employee life cycle. Responsibilities include onboarding, HRIS administration, and supporting local and company-wide HR programs.

This is an onsite position in Palo Alto, CA and may require relocation. The role also requires flexibility to work extended hours and weekends when needed.

Responsibilities

• Support the HR team in employee relations investigations and conflict resolution
• Maintain HRIS for all employee life-cycle processes
• Respond to employee inquiries, questions, and concerns
• Provide guidance on HR policies, programs, and processes
• Serve as the onboarding point of contact for new hires
• Ensure employee electronic files are accurate and updated
• Assist with HR reporting and audit requests
• Assist with the creation and implementation of HR policies, programs, and processes
• Respond to unemployment claims and employment verifications
• Provide support and deliver core HR services to the workforce
• Assist with identifying department needs and implementing improvements
• Facilitate site-wide events including benefits fairs and team celebrations
• Support recruitment-related staffing activities
• Maintain strict confidentiality for all matters and documents

Basic Qualifications

• Bachelor's degree
• 6+ months of administrative experience, including internships

Preferred Skills and Experience

• 3.5 GPA or higher
• 1+ years of HR internship or professional experience
• Understanding of labor laws and HR trends
• Experience thriving in fast-paced environments
• Experience with Workday, Greenhouse, and UltiPro
• Strong analytical and problem-solving skills
• Experience in HR operations
• Ability to collaborate across teams
• Ability to work with employees and managers at all organizational levels
• Customer service-oriented mindset with focus on accuracy and timeliness
• Excellent interpersonal, verbal, and written communication skills
• Experience using PowerPoint, Word, Outlook, and Excel

Compensation and Benefits

• $76,000-$132,000 USD base salary
• Equity compensation
• Medical, vision, and dental coverage
• 401(k) retirement plan
• Short and long-term disability insurance
• Life insurance
• Additional discounts and perks

ITAR Requirements

Applicants must comply with U.S. Government export regulations and be eligible to obtain required work authorizations where applicable.

SpaceXAI is an equal opportunity employer.