EA - Intl Theatrical Dist, Intl Theatrical Distribution, MGM

Senior • On-site

$42,000 - $79,800/yr

Culver City, CA

DESCRIPTION

Amazon Studios is the movies and television development and production arm of Amazon. It is our role to produce original content and license studio programs worldwide in exclusive service of Amazon’s Prime Video customers. We need your passion, innovative ideas, and creativity to help take us to new heights.

Amazon MGM Studios is seeking an Executive Assistant for our Head of International Theatrical Distribution.

This role supports the International theatrical distribution team at Amazon Studios, which is a leader in revolutionizing the way films are released. Using your unique blend of business leadership and strategic savvy you will develop a big-picture vision and, when coupled with your drive and attention to detail, transform that vision into reality.

Key job responsibilities
Primary Responsibilities & Essential Functions:
• Serve as gate keeper for the Head of International Theatrical Distribution
• Manage high-volume scheduling & complex calendar management for executive & department
• Collaborate closely with assistants & executives across various internal departments, high-level talent & teams, & external partners
• Screen phone calls, roll calls, & maintain detailed call logs for executive
• Coordinate internal/external conference calls/meetings for executive & department with exhibitors, external partners, filmmakers, etc.
• Facilitate in-person meetings by securing conference room, IT needs, site access, etc.
• Create & update filmmaker contacts & email lists for executive to share film specific data
• Help book & coordinate research, trade, & special screenings as needed
• Set up internal department screenings & external screenings for exhibitors & business partners
• Prepare & submit film release date announcements to ComScore to ensure industry film visibility
• Create & Manage team documents, presentation decks, reports etc.
• Track department budgets covering philanthropy to conventions, to ensure department stays within budget
• Function as liaison between Finance & vendors to ensure both have appropriate information to facilitate invoice processing
• Process, submit, & track department invoices & purchase orders via SAP & Basware to ensure vendors are paid in timely manner
• Assist Finance with vendor aging report review to ensure timely processing of invoices & indicate any follow up needed with other departments
• Process, submit, & track Expense Reports for executive & department as need be via SAP Concur
• Coordinate & book domestic/international travel for executive & department as need be via TripSource
• Assist & coordinate group travel with In-Theatre Marketing & other departments for conventions & special events
• Track department travel requests to ensure review & approvals are done in a timely manner
• Aid with on-boarding of new department employees as well as department assistant training
• Assist with department day to day supply needs, IT and building repair request, etc.

BASIC QUALIFICATIONS

- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic and/or international travel coordination

PREFERRED QUALIFICATIONS

- Superior verbal and written communication skills
- High attention to detail and proven ability to manage multiple, competing priorities simultaneously
- Excellent organization, multi-tasking and communications skills
- Strong motivation and ability to take initiative with little direction
- Familiarity with the entertainment industry

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.

Amazon

Amazon.com, Inc. founded in 1994 by Jeff Bezos in the cozy confines of his Seattle garage, Amazon.com, Inc. quickly evolved from a humble online bookstore to a colossal e-commerce powerhouse. Today, it offers an extensive range of products from DVDs and electronics to furniture and groceries. With a global footprint that spans continents—from Canada and the UK to Japan and Brazil—Amazon's presence is truly international. The company has not only diversified into various domains, including acquiring Twitch in 2014 and venturing into the film industry in 2015, but also introduced initiatives like the brand registry program to safeguard intellectual property. Despite the hurdles of labor relations and competitive practices, Amazon remains a dominant force in the global e-commerce landscape.